Effective Date: April 7, 2026 | Last Updated: April 7, 2026

1. Introduction

Workanova d.o.o. (“Workanova”, “we”, “us”, or “our”), located at Obilicev Venac 15, Belgrade, Serbia, is committed to protecting the privacy of individuals who interact with our services, websites, and recruitment campaigns. This Privacy Policy explains how we collect, use, store, and protect your personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR) where applicable.

2. Data Controller

The data controller responsible for your personal data is:

Workanova d.o.o.
Obilicev Venac 15, Belgrade, Serbia
Email: office@workanova.com
Phone: +381 11 4022880
Website: www.workanova.com

3. What Data We Collect

3.1 Recruitment and Job Applications

When you apply for a position at Workanova through our website, social media campaigns (including Meta Lead Forms), LinkedIn, or email, we may collect:

• Full name
• Email address
• Phone number
• Language proficiency information
• Employment history and experience
• Availability and start date preferences
• CV/resume (if submitted)
• Any additional information you voluntarily provide

3.2 Website Visitors

When you visit our websites (workanova.com, events.workanova.com), we may collect:

• IP address
• Browser type and version
• Pages visited and time spent
• Referring website
• Device information

3.3 Social Media Advertising

When you interact with our advertisements on Meta (Facebook, Instagram), LinkedIn, or Google, the respective platforms may share limited data with us in accordance with their own privacy policies and the permissions you have granted to those platforms.

4. How We Use Your Data

We use your personal data for the following purposes:

• Recruitment: To evaluate your application, contact you about job opportunities, schedule interviews, and manage the hiring process.
• Communication: To respond to your inquiries and provide information about positions at Workanova.
• Legal compliance: To comply with applicable laws, regulations, and legal obligations.
• Service improvement: To analyze website usage and improve our recruitment campaigns and services.

5. Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Consent: When you submit an application or fill out a lead form, you consent to the processing of your data for recruitment purposes.
• Legitimate interest: We have a legitimate interest in evaluating candidates, improving our services, and managing our recruitment campaigns.
• Contractual necessity: Processing may be necessary to take steps at your request prior to entering into an employment contract.
• Legal obligation: We may process data to comply with legal requirements.

6. Data Sharing

We do not sell, rent, or trade your personal data to third parties. We may share your data with:

• Service providers: We use Zoho CRM for managing applications, Meta and Google for advertising, and Zapier for workflow automation. These providers process data on our behalf and are bound by data processing agreements.
• Legal authorities: When required by law or to protect our legal rights.
• Within Workanova: Your data may be shared with relevant team members involved in the recruitment process (HR, management).

7. Data Retention

We retain your personal data for the following periods:

• Successful candidates: Data is retained for the duration of employment and as required by applicable labor laws after termination.
• Unsuccessful candidates: Application data is retained for up to 12 months after the recruitment process ends, in case suitable positions become available. After this period, your data is securely deleted unless you consent to longer retention.
• Website analytics data: Retained for up to 24 months.

8. Your Rights

Depending on your location and applicable laws, you may have the following rights:

• Access: Request a copy of the personal data we hold about you.
• Rectification: Request correction of inaccurate or incomplete data.
• Erasure: Request deletion of your personal data (“right to be forgotten”).
• Restriction: Request restriction of processing in certain circumstances.
• Portability: Request transfer of your data to another organization in a structured, commonly used format.
• Objection: Object to processing based on legitimate interest.
• Withdraw consent: Withdraw your consent at any time where processing is based on consent.

To exercise any of these rights, contact us at: office@workanova.com

9. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include access controls, encryption where appropriate, and regular security reviews.

10. International Transfers

Your data is primarily stored and processed in Serbia. If data is transferred outside of Serbia or the European Economic Area, we ensure appropriate safeguards are in place in accordance with applicable data protection laws.

11. Cookies

Our websites may use cookies and similar technologies to improve user experience and analyze website traffic. You can manage cookie preferences through your browser settings. For more information, please refer to our Cookie Notice on the relevant website.

12. Changes to This Policy

We may update this Privacy Policy from time to time. The most current version will always be available on our website. We encourage you to review this policy periodically. Material changes will be communicated through our website or directly where appropriate.

13. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us:

Workanova d.o.o.
Obilicev Venac 15, Belgrade, Serbia
Email: office@workanova.com
Phone: +381 11 4022880
Website: www.workanova.com